The market for board portals is flooded with software solutions that claim to be the best in a variety of areas. The selection of a tool that is able to meet your company’s requirements should be based upon the requirements your firm has regarding online meeting management. The process of choosing the best solution that is an ideal fit for your needs is to identify compulsory points, bonuses and integrations you would like to have in the system, and understanding how different tools optimize meetings.
Many businesses use portals for board meetings due to their security and efficiency. A reliable board management tool will reduce the security risks that come with sending documents via email, using free versions of file-sharing software, and the storage of files in an shared folder. On the efficiency front directors and corporate secretaries are seeking tools that will allow them to work in a more collaborative way, even if they are distributed across time zones or geographies.
A top-quality portal will allow collaboration in real-time even when directors are in the same room or in the same country. It also helps reduce the time spent on planning and executing meetings. This leads to significant savings in energy and funds.
When you are choosing a portal for boards be sure that the company is certified and accredited by trustworthy organizations. They should be able inform you how often they conduct audits, and if willing to share their reports with you. They should also offer ID-based authentication, and ensure that all information stored on their systems is secured to the highest possible standards.